Childcare compliance
tracking made simple
Monitor teacher certifications, track document expirations, and stay compliant with Virginia VDOE requirements — all from one dashboard.
Did you know more than 60% of licensing violations are due to paperwork?
In Virginia, "Staff Records" consistently rank in the Top 5 most frequent citations. You can run a world-class program and still fail an audit over one expired TB test. Don't let administrative oversight risk your license.
Everything you need to stay compliant
Purpose-built tools for childcare programs managing teacher certifications and onboarding.
Real-Time Compliance
Traffic-light dashboard shows each teacher's compliance status at a glance. Red, yellow, or green — no guesswork.
12 VDOE Categories
Track background checks, CPR, TB screenings, training hours, and more — all 12 Virginia VDOE compliance categories built in.
Configurable Requirements
Choose which document categories your school requires. Toggle categories on or off to match your program's needs.
Multi-School Management
Manage multiple childcare locations from one account. Switch between schools instantly and compare compliance across sites.
Teacher Upload Portal
Teachers upload their own certifications directly from phone or desktop. No more chasing paperwork or scanning documents.
Expiration Alerts
Automatic notifications at 30, 14, and 7 days before documents expire. Never be caught off guard by a lapsed certification.
Up and running in minutes
Three simple steps to full compliance visibility.
Admin Sets Up School
Create your school profile, configure which document categories you require, and invite your teaching staff via SMS.
Teachers Upload Docs
Teachers create accounts and upload their certifications — background checks, CPR cards, training certificates — right from their phone.
Review & Monitor
Approve or reject submissions, track compliance status in real time, and export reports for licensing visits.
Built for your entire team
Different tools for different roles — everyone sees exactly what they need.
Administrators
Full visibility and control over your school's compliance.
- Dashboard with traffic-light compliance overview
- Review and approve/reject uploaded documents
- Configure which categories your school requires
- Invite teachers via SMS with one tap
- Export compliance reports for licensing
- Manage multiple school locations
- One-Tap Nudges: Send instant SMS or Email reminders to staff with missing docs directly from your dashboard
Teachers
Simple, guided document uploads from any device.
- Upload certifications from phone or desktop
- See exactly which documents are needed
- Track approval status in real time
- Get alerts before documents expire
- Re-upload expired documents easily
Works on any device
Use Onboard Sync in your browser or download the mobile app with Expo Go. Teachers can snap photos of certificates and upload instantly.
Simple, Transparent Pricing
Join our early access program. Everything you need, completely free for a limited time.
- Unlimited Teachers
- All 12 VDOE Categories
- Automated SMS & Email Nudges
- Multi-School Dashboard
Ready to simplify compliance?
Join childcare programs across Virginia using Onboard Sync to keep their teams compliant and their paperwork organized.