We live in a world of extreme digital convenience, which often makes us incredibly lazy regarding data security. When a parent needs to send you an updated immunization record or a severe allergy action plan, the easiest thing for them to do is simply attach a PDF to a standard email message. You absolutely cannot let them do this.
Standard email is not a secure channel for transmitting highly sensitive medical or personal information. Furthermore, relying on your inbox as a filing system guarantees that a critical document will eventually be sent to the wrong address or buried under hundreds of unrelated messages. Your center must utilize a dedicated, encrypted compliance vault for all document transfers. Providing a secure upload portal protects the privacy of your enrolled families and legally protects your business from the significant liability that comes with a preventable data breach.